Support Services
At the Chiba Convention Bureau and International Center, we assist you, the organizers, with a wide variety of options to carry out and attract guests to your convention. Please do not hesitate to contact us about any matter.
Step 1 Venue Selection Phase
Venue Selection
We provide free consultation about holding a conference (venue, accommodation, post-convention services, etc.) and information.
Joint Activities to Attract Guests
Receive inspections prior to the conference, estimate sheet, proposal paper, assist in preparation of a bid paper, lobbying support
Financial Support
International Conference Subsidy Program (Chiba Prefecture, Chiba City, Narita City), Convention Grant Program, and Organization Reserve Fund Loan Program
Coordination with Related Government Organizations
Arrange letters of invitation to the governor and mayors, arrange sponsorship names
Chiba MICE promotional DVD distribution and lending out
Introduce related businesses (conference management businesses, travel companies, etc.)
Hold seminars aimed at organizers
Step 2 Preparation Phase after Deciding the Venue
Deciding the Venue
Provide free consultation about holding a conference (venue, accommodation, post-convention services, etc.) and information
Help secure and coordinate the venue
Coordinate cooperation with local organizations
(prefecture, city, local universities, high schools, businesses, etc.)
Promotional activities at previous venues (PR booth, assist in preparation of PR leaflets, etc.)
Assist Public Relations Activities
Banner links to the foundation web site, distribution of press releases
Introduce events and party plans
Introduce unique reception venues
Introduce volunteers (languages, administration)
Set convention rates (hotel accommodation)
Raise donations, provide guidance about subsidy and grant programs
Provide various materials (sightseeing images, etc.)
Step 3 Holding the Event
After deciding the venue
Provide free consultation and information up to the actual conference
Plan and arrange attractions
Set up welcome sign and banner
Set up a product sales outlet and information desk
Make arrangements with the Prefectural Tourism and Local Products Association and the Sake Makers Union
Arrange Japanese and local cultural experiences
Introduce pre- and post-convention tours (guide to attractions within the prefecture)
